Programme Assistant
Security Co-operation Department,
Tirana
OSCE - Organization for Security and Co-operation in Europe
Closing date: Wednesday, 16 May 2018
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Background:
A vacancy has arisen in the OSCE Presence in Albania for a Programme Assistant (G4), at the Security Co-operation Department.
Duties and Responsibilities
The Programme Assistant provides programmatic and clerical support to the Law Enforcement Development Officer and Security Co-operation Department (SCD).
The Programme Assistant's role includes:
• Supports the Law Enforcement Development Officer in developing, drafting and implementing projects, activities and action plans related to capacity building of the Albanian State Police;
• Assists in monitoring and reporting on the implementation of plans and the achievement of objectives;
• Contributes to the development and maintenance of a network of contacts with authorities, institutions, international actors in the field and partner organisations;
• Act as an interface for the Law Enforcement Development Officer, welcoming visitors in person and receiving, screening and dealing appropriately with telephone calls, emails and other communications;
• Provides support to the SCD's units for procurement related issues and procedures, ensuring that administrative deadlines are met;
• Provides support with all incoming and outgoing electronic data, paper work and drafts correspondence;
• Responsible for the preparation of detailed schedules and duty travel itineraries for visiting officials to the Presence;
• Participates in meetings, and provides written summaries or minutes;
• Provides translation and/or consecutive interpretation from Albanian to English and vice versa;
• Provides administrative and logistic assistance related to the organization of trainings, workshops, conferences, round tables or other events for the purposes of project implementation.
Qualifications and Skills
• Minimum of three (3) years previous work experience in clerical, administrative, project management or language assistance, in a central or local governmental institution, or international organization;
• Organization and coordination skills, as well as office management;
• Experience in organizing and participation in meetings;
• Experience in conducting official communication and translation;
• Computer literacy with practical experience with Windows applications;
• Excellent written and spoken communication skills in English and Albanian;
• Ability to work with people of different nationalities, religions and cultural backgrounds;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Must be Albanian resident;