Clerk,
Geneva
WHO - World Health Organization
Closing date: Monday, 14 May 2018
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The incumbent provides clerical and secretarial assistance and backup within the Department. The duties and responsibilities include one or more of the following:
1. To provide support to staff members within the Department for the organization of one or more of the following: meetings, workshops, seminars, etc. e.g. photocopying documents and preparing briefing files, including labels and dividers, collecting documentation from various sources.
2. To type correspondence, format documents, tables and reports from plain and corrected copies, dictating machine, forms, handwritten or rough drafts and printed matter. Reviewing and correcting style, spelling and presentation in line with WHO and departmental styles.
3. To maintain correspondence logs, and update manuals, files and simple office records.
4. To answer telephone calls, responding to routine queries and/or forwarding such to the appropriate staff members, as necessary.
5. Using GSM, to assist with the preparation of travel authorizations, flight and hotel reservations.
6. As requested and/or instructed, to obtain documents and information from departmental and cluster staff, and from other clusters, programmes and agencies/institutions, and disseminate such information as required.
7. To maintain, in close collaboration with colleagues, a comprehensive filing system for all documents, reports, presentations and other materials related to meetings, seminars and workshops and other areas of work, including related lists to facilitate searches.
8. During meeting, workshops, seminars and other, to provide assistance and backup to colleagues in the department/programme.
9. To perform other related duties as required or instructed, including providing secretarial support to other areas of work and teams or the department as necessary.