Job Description:
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.
Job Responsibilities:
- Prepare/ develop of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures.
- Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts
- Ensure timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, and allocable to the project
- Ensure that all payments are adequately supported
- Carry out banking transactions which includes, cash withdrawals, check deposits, EFTs etc. while strictly observing the laid down cash handling procedure
- Ensure that internal controls pertaining to online banking are tightened to mitigate risks
- As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all policy directives and various checklists circulated by HQ are implemented.
- Oversee the management of petty cash fund by reviewing (for accuracy) and processing petty cash and bank vouchers
- Management of personnel payroll and benefits accounting
- Maintain close coordination with URC project staff on financial matters and advise them, as appropriate, on matters requiring their attention
- Manage inventory/ asset system
- Interpretation and implementation of URC HR policies and procedures
- Staff recruitment- developing job descriptions, preparing advertisements, short-listing and participate in interviewing
- Fostering a workplace environment consistent with the organization’s values, mission and vision
- Assist in ensuring URC’s compliance with all national legal and statutory requirements for the management of its HR resources
- Handling separation of staff by facilitating effective staff clearance, documentation and release from the organization
- Perform any other task assigned by the Chief of Party
Job Requirements:
- Degree in Accounting or Finance or a completed professional accounting qualification (ACCA/CIMA/ZICA/CPA)
- A minimum of five (5) years experience in the financial management of large donor-funded development programs (USAID desirable)
- Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy
- Strong analytical, oral and written communication skills
- Excellent past performance references (contacts should be provided at time of application)
- Experience with QuickBooks accounting software highly preferred
- Good computer skills desired
- Experience with human resource Management and knowledge of the Zambia labor/employment law preferred
- Knowledge of rules and regulations USG funded Programs desired
- Ability to budget and manage finances on a monthly basis preferred
Please note: Only candidates who are eligible to work in Zambia for an indefinite period without a need for sponsorship will be considered for this position
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