Logistics Associate SC6,
WFP,
Sudan - Port Sudan
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ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
Under the direct supervision of the National Logistics Officer and overall supervision of the Head of the Field Office, the Logistics Associate shall be responsible for the coordination and execution of all surface transport functions at the sub office. All such actions to be in accordance to the Policies, Procedures, and Guidelines as set by WFP.
KEY ACCOUNTABILITIES (not all-inclusive)
- Liaise with Transport section at Country Office/Khartoum on the preparation of the monthly commodity release note (CRN) for commodities stored in Port Sudan.
- Upon receipt of CRN issue stock transfer orders/STO’s for the primary and tertiary movement of goods to nominated transporters.
- Notify transporters of their STO’s, obtain a delivery plan, guide them on order of priority in dispatch, monitor their speed of uplift, inform Country Office/Khartoum in case of difficulties for reallocation or other such corrective action and support.
- Process and create dispatch details OBDs in LESS for all food movement Ex Port Sudan for the primary and tertiary transport.
- Prepare STOs for any movement of non-food items/NFI rationalising the truck size to be used for minimum dead space.
- Continuously liaise with transporters on WFP transport operations going on in the Port, WFP and service provider warehouses.
- Prepare and disseminate the daily stock movement report for commodities originating from Port Sudan.
- Escalate with proposed solutions any transport bottlenecks that may inhibit or delay prompt, efficient, cost effective dispatch and delivery of commodities to final destinations.
- Daily follow up with transporters on performance issues and feedback Country Office/Khartoum accordingly. At end of contract period, prepare transporter performance evaluation in liaison with the logistics officer.
- Participate and prepare transport market assessment for the contracting Unit.
- Act as the LESS Local Process Expert (LESS LPE) and the 1st level of LESS Support at Port Sudan sub office level. Extend LESS support to other sub offices when requested.
- Supervise, organise and lead the transport unit staff/ Logistics assistants.
- Verify all warehouse labour invoices and local shunting transporters invoices to be in accordance to existing contracts.
- Follow up with the labour union for timely submission of their final invoices for any completed tasks.
- Upon receipt of the final invoices, verify correctness of invoiced amounts and quantities, attach the respective LESS reports, create purchase order/PO in WINGS, address any errors with the service provider and Submit error free invoices to Country Office/Khartoum for payment. Keep track of the payments.
- Perform other related duties as required and requested.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
- Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
At least 6 or more year of experience in general supply chain including two years transport management
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
STANDARD MINIMUM QUALIFICATIONS
Education: A University degree or a Higher Diploma certificate in the related functional area.
Language: Fluency in both oral and written communication English and Arabic.
Language: Fluency in both oral and written communication English and Arabic.
DEADLINE FOR APPLICATIONS
The closing date is 10 Dec 2017