Paralegal,
Washington
The World Bank
Closing date: Thursday, 15 November 2018
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Duties and Accountabilities
- Draft, format, proofread and finalize correspondence (including electronic) in cases and ensure that the correct documents are enclosed/attached.
- Prepare drafts of documents in cases for review by the Team Leader and legal counsel.
- File paper and electronic submissions and other case-related documents in the Centre’s document management system, as well as in ICSID’s file room in accordance with ICSID’s information management standards and procedures.
- Track and maintain case procedural details and milestones up-to-date in the Centre’s case tracking systems and external website.
- Create and maintain calendars of events for each case (i.e., pending actions) and for the team.
- Conduct research on assigned issues, using existing law files and alternative sources (e.g., the internet, online portals or other databases), analyze information and summarize findings.
- Prepare budget estimates for each case to ensure that there are sufficient funds in the case escrow accounts. Prepare “Call of Funds” letters to parties, and monitor the financial position of case escrow accounts.
- Coordinate with the Secretariat’s Administration and Finance Team on the closure of case escrow accounts at the end of each case, and on fund balance refunds when appropriate.
- Assist with presentations and other materials for conferences and official meetings.
- Provide editing assistance with awards and decisions (e.g., tables of contents, footnotes).
- Coordinate the translation of awards, decisions and other documents.
- Assist with the logistical arrangements for hearings in Washington, D.C. and abroad by preparing lists of participants and assembling all hearing-related documents. Serve as backup to the Centre’s Hearings Organizer and Assistant.
- Share miscellaneous responsibilities with Legal Assistants and undertake other ad hoc duties that may be assigned by the Secretary-General, Deputy Secretaries-General and Team Leader.
Selection Criteria
- Bachelor’s degree, Paralegal certificate or equivalent combination of education and experience.
- Minimum of 1-2 years of relevant paralegal experience.
- Excellent verbal and written communication skills in English and French. Ability to draft a variety of correspondence and edit materials in both languages using proper grammar, punctuation and style.
- Knowledge of arbitration procedures is desirable.
- Sound organizational skills and ability to prioritize and deliver assignments in a timely manner, with minimal supervision and often under severe time pressures.
- Knowledge of legal processes, procedures and terminology for review, examination, preparation and processing of legal documents.
- Ability to research, analyze and synthesize legal and other information and present results clearly and concisely.
- Legal document drafting skills and experience with the preparation of basic case-specific budget proposals.
- Excellent interpersonal skills and proven ability to work effectively in a team.
- Ability to provide assistance to team members by performing multiple, concurrent and progressively more difficult assignments.
- Fully proficient computer skills, particularly in MS Word, Excel and PowerPoint, and in using information databases, internet/intranet services and library sources.
- Tact and discretion in dealing with senior officials and staff at all levels.
- Ability to adapt effectively to shifting work demands and institutional directives in a rapidly changing work environment.
- Sense of responsibility, integrity, flexibility and positive attitude.
General Competencies:
- Initiative - Volunteers to undertake tasks that stretch his or her capability.
- Flexibility - Able to prioritize and balance multiple tasks.
- Client Orientation - Able to establish partnership based working relationships with internal/external clients. Demonstrates independence, initiative, and autonomy in addressing clients' needs.
- Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
- Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
- Business Judgment and Analytical Decision Making - Able to use analytical, problem-solving skills and resourcefulness to make informed and practical decisions to carry out own work.
- Able to advise on information usage and storage, and policies in the area of assigned responsibilities