Editorial Technician I,
Washington
WHO - World Health Organization
Closing date: Thursday, 4 October 2018
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Editorial Technician I - (1804492)
Grade: G6
Contractual Arrangement: Fixed-term appointment
Contract duration: Two years, first year probationary period.
:
Job Posting
: Sep 14, 2018, 10:14:08 AMClosing Date
: Oct 5, 2018, 5:59:00 PMPrimary Location
: United States-Washington, D.C.Organization
: Governing Bodies
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
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OBJECTIVE OF THE OFFICE/DEPARTMENT
This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
The Governing Bodies Office (GBO) facilitates the work of the Member States and PASB in strengthening PAHO’s governance and provides multilingual services of excellence in support of technical cooperation. For this purpose, GBO: (a) coordinates the meetings and documentation of the different PAHO Governing Bodies (Pan American Sanitary Conference; Directing Council; Executive Committee; Subcommittee on Program, Budget, and Administration, and any other committee or subcommittee established by the Governing Bodies such as the PAHO Audit Committee); (b) supports the effective participation of PAHO Member States in WHO Governing Body meetings (World Health Assembly; Executive Board; and Program, Budget, and Administration Committee); (c)provides PASB with high-quality, timely, and cost-effective translation services in PAHO’s four official languages, as well as terminology and style support.
DESCRIPTION OF DUTIES
Under the general guidance of the Senior Advisor, Governing Bodies Office (GBO), and the direct supervision of the Advisor (GBO), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
- Proofread and copy-edit documents of the Governing Bodies, ensuring clarity of content, consistency of terminology and agreement with established standards and procedures, including the PAHO Style Manual; review for grammar, syntax, and format; determine the accuracy and completeness of facts, quotations, and references; and review and copy-edit the resolutions of the Governing Bodies, in accordance with established standards, in English, Spanish, French, and Portuguese;
- Prepare the formal camera-ready copy of the working documents of Governing Body meetings in English, Spanish, French, and Portuguese; review text, tables, graphs, quotations, footnotes, and references, using standard office computer systems and desktop publishing software, as well as format and make corrections in accordance with established procedures for the Organization’s Governing Body documents style;
- Perform layout work and production of documents, resolutions, and agendas; coordinate production schedules; enter, track and update document information in the electronic documents tracking system, and ensure printing deadlines are met;
- Compare uniformity of technical documents in different languages, including translations of modifications, as well as proofreading of documents and resolutions; prepare outgoing texts for submission to editors and translators by checking reference material, style and adherence to established formats;
- Conduct analysis of documents to identify whether all or parts of text have been taken from previously edited or translated sources and identify these sources on the basis of research or using electronic tools;
- Track the deadlines and schedules for translated materials. Assist in routing editors’ and translators’ comments to the appropriate responsible person;
- Responsible for the post-editing phases of production of the annual official final reports of the Governing Body meetings to ensure accuracy and completeness of material through its various stages from proofs to formal final document;
- Take notes in special meetings and support the preparation of minutes in English and Spanish as needed; perform literature searches, and participate in special projects;
- Support the periodical update of the Governing Bodies Web page; process official circular letters to government officials and other dignitaries in accordance with established procedures;
- Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the administrative or commercial field.
Desirable: Advanced training in languages, editing and/or publication field would be an asset.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Experience:
Essential: Six years of experience in editorial assistant functions or administrative work.
SKILLS:
PAHO Competencies:
· Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
· Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
· Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
· Communication: Establishes and proactively engages in productive dialogues in one’s work inside and outside the Organization and assists in the building of consensus. Seeks to share information with others within the organization, both face to face and through communication and information technology systems as appropriate.
· Continuous learning: Looks for and takes advantage of all opportunities to share knowledge and sources of learning with colleagues and staff across the Organization. Is always willing to share with others new knowledge. Is able to apply the Organization's best practices or any other institution's best practices. In many occasions shares with others his/her knowledge about best practices beyond their area of work.
· Information Management: Verifies that relevant information is obtained, processed, selected, and disseminated in area of work. Acquires the training to utilize technologies for processing information relative to the area of work in a logical and organized manner, which facilitates the dissemination of information, resulting in information that is consistent, valid and accurate. Keeps abreast of latest technologies for processing the information relevant to the area of work and weighs its advantages/disadvantages.
· External Action: Identifies with external institutions in areas of common interests to promote joint efforts and mutually beneficial goals.
Technical Expertise:
– Ability to apply post editing techniques and practices for the preparation and production of formal publications and documents.
– Effective oral and written communication in a business environment; independently compose reports, correspondence, policies, guidance materials, and other documents; work with a variety of diverse groups in a tactful and effective manner; effectively handle multiple assignments; and establish and maintain effective working relationships with internal and external partners using principles of good customer service.
– Ability to research and organize technical information and to write or summarize texts in a clear, concise and grammatically correct manner.
– Knowledge and understanding of publications policies and copyright issues and practices, including interpretation, application and/or development/revision of policies, and procedures.
– Ability to plan, organize, coordinate and carry out administrative processes such as: meetings, preparation of formal publications, budget and expenditures records, acquisition of supplies.
– Ability to coordinate, monitor and control administrative services affecting several projects and involving the allocation of work, developing/adjusting operational procedures, evaluating priorities, coordinating and supporting internal day-to-day activities, etc.
– Ability to work harmoniously as a team in a multidisciplinary and international environment.
Languages:
Very good knowledge of English and Spanish. Knowledge of French and/or Portuguese would be an asset.
IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Knowledge of Web publishing tools, Hypertext Markup Language (HTML), web site structure, web file formatting and conversion and web image editing and manipulation. Proficiency in the use of content management systems and the web application framework Joomla! Other IT skills and knowledge of other software programs such as Microsoft SharePoint and Project would be an asset.
REMUNERATION
Annual Salary: (Net of taxes)
US $50,532.00
ADDITIONAL INFORMATION (Local Recruitment)
THIS VACANCY NOTICE MAY BE USED TO FILL OTHER SIMILAR POSITIONS AT THE SAME GRADE LEVEL.
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
For information on PAHO please visit: http://www.paho.org
PAHO/WHO is committed to workforce diversity.
PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance). Other benefits include: 30 days annual leave, dependency benefits, pension plan, and health insurance scheme.
All applicants are required to complete an on-line profile to be considered for this post.
Administrative/support positions in Washington, D.C. are open to Washington, D.C. metropolitan area residents only. Candidates must be U.S. Citizens or hold a Permanent Resident Alien card (Green Card).
Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organizational purposes.