Monday, July 23, 2018

PROGRAMME ASSISTANT, Paris, UNESCO, Closing Date 19 August 2018



PROGRAMME ASSISTANT, 
Paris, 
UNESCO, 
Closing Date 19 August 2018

 Apply

Title

 : PROGRAMME ASSISTANT (Only candidates entitled to work in France can apply for this post.)
Domain : Culture
Post Number : WHC-030
Grade : G-4

Organizational Unit

 : SECTOR FOR CULTURE

Primary Location

 : FR-Paris
Recruitment open to : Internal and external candidates
Type of contract : Fixed Term
Salary : 35 151 € (Annual Salary)  
Deadline (Midnight Paris Time) : 19 August 2018
Core Values FR

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the authority of the Director of the Division for Heritage (CLT/HER) and the direct supervision of the Chief of the Europe and North America Unit of the World Heritage Centre, the incumbent shall exercise the functions of Programme Assistant and provide secretarial and specialized administrative support to the Chief and other Professionals therein working on the implementation of the World Heritage Convention with the logistical, and operational aspects of the programme.
In particular, the incumbent will:
  • Provide secretarial services to the Europe and North America Unit, ensure timely preparation of letters and communications (reports, working documents, etc.) in English and/or French; draft general correspondence in accordance with the standard formats and procedures established within the World Heritage Centre and UNESCO, informally translate correspondence, provide information related to the World Heritage Convention in response to various types of queries from different stakeholders, prepare briefing notes and  presentations for the supervisors, arrange day-to-day appointments and meetings of the Chief of the Europe and North America Unit, and maintain the Unit’s files and reference systems, as well as electronic filing up to date.
  • Prepare and ensure timely execution of contracts, including for International Assistance Requests, prepare contract amendments and follow up all measures concerning payments, draft reminder letters and ensure follow-up on the terms of contracts.
  • Provide secretarial support in the preparation of UNESCO statutory documents related to the World Heritage Convention and to the UNESCO Governing Bodies, maintain a calendar for the Unit’s timely delivery of these documents.
  • Assist in the preparation and organization of the statutory meetings of the World Heritage Committee, its Bureau, of the General Assembly of States Parties to the World Heritage Convention, prepare and monitor logistics linked to meetings, workshops or conferences.
  • Ensure planning and travel arrangements (bookings arrangements, travel orders, travel records for staff, calculate travel costs) for missions, training or expert meetings organized by the Europe and North America Unit, travel for the Chief and other Professionals of the Unit and for experts participating in these meetings funded by UNESCO.
COMPETENCIES

REQUIRED QUALIFICATIONS

Education
  • Completed secondary, technical and/or vocational education.
Work Experience
  • A minimum of three years work experience in administrative and/or secretarial tasks.
  • Experience in administrative support at national and/or international levels.
Skills and competencies
  • Excellent coordination skills.
  • Excellent drafting skills in English and/or French.
  • Discretion, initiative and service oriented to provide quality and timely support and services.
  • Good interpersonal skills, including ability to draft correspondence and correct documents.
  • Excellent IT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.).
  • Ability to identify and negotiate best conditions for travel.
Languages
  • Excellent knowledge of either English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Education
  • Secretarial training/certificate.