Clerk (Accounts), Geneva WHO - World Health Organization Closing date: Sunday, 20 May 2018

Clerk (Accounts), 
Geneva 
WHO - World Health Organization 
Closing date: Sunday, 20 May 2018

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Clerk (Accounts) - (1801982)  

Grade: G4

Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract duration: 12 months

: 

Job Posting

: May 7, 2018, 3:22:06 PM

Closing Date

: May 21, 2018, 11:59:00 PM

Primary Location

: Switzerland-Geneva

Organization

: HQ/FNM Department of Finance

Schedule

: Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. 

OBJECTIVES OF THE PROGRAMME

The Pension Unit is responsible for the administration of all pension fund matters within WHO including tasks related to the advisory and governance matters of the WHO Staff Pension Committee, processing of separation files of participants, validations, restorations, transfers, leave without pay and briefings to participants on their pension options and benefits.

DESCRIPTION OF DUTIES

The incumbent performs the following duties under the supervision of senior team members and of Head, PEN (WHO SPC Secretary) :

1. Reconciles contributions against contributory service history to determine benefits and options. Verifies break in service, leave without pay, part-time employment, validation and restoration elections.

2. Prepares benefit estimates and gives guidance to participants on the different benefit options.

3. Verifies dependants and personal status against supporting documents.

4. Obtains, compiles and verifies all payment instructions and other required forms. 5. Initiates Separation Notification and flowcharts.

6. Completes the clearance process and creates element entries as required into the GSM.

7. Coordinates with participant, GSC Payroll, Pension and HR, Finance, United Nations Joint Staff Pension Fund and its member organizations, Regional and Country Offices or other stakeholders to obtain, clarify and provide information required to verify the participant's data or resolve particular issues. Issues follow-up communications as necessary through completion.

8. Manages Leave Without Pay requests, prepares estimates and corresponds with participant on amount due and repayment schedules; initiates all actions and element entries in the GSM to process contributions; monitors payments made by participant, reconciles contributions at the end of the LWOP and clears the participant's account; records LWOP in the PENSYS for further reporting to the United Nations Joint Staff Pension Fund.

9. Reviews any Pension Exception reports while reconciling contributions, initiating and reporting adjustments as appropriate in the participants' records and verifying accuracy against year-end Pension Schedules.

10. Participates in the helpdesk pension activities according to established schedule and during colleagues planned or unplanned absences.

11. Drafts attestations.

12. Raises journal vouchers.

13. Handles independently daily routine queries via e-mails, telephone, mail and individual consultations in a timely manner within the delegated authority.

14. Maintains absolute confidentiality on all pension matters and pension records.

15. Back-up for functions of post number HQ345386.

16. Performs other related duties as required or instructed to take into consideration seasonal core activities

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school.
Desirable: Accounting certificate and higher education an advantage.

Experience

Essential: At least three (3) years of experience in employee benefits or pension entitlements administration.

Desirable: Experience in the administration of social security benefits within WHO.  One year working experience within the UNJSPF system.

Skills

Knowledge of pension administration and related procedures; Ability to work efficiently in a team under pressure and to meet individual and group objectives; Sound judgement, integrity, tact and discretion; Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps; Speaks and writes clearly and effectively; Listens to others; Client service oriented.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Producing results

Use of Language Skills

Essential: Expert knowledge of English with Intermediate knowledge of French.