Project Liaison Officer
State Audit Bureau Project,
Kuwait
UNDP - United Nations Development Programme
Closing date: Saturday, 12 May 2018
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Under the direct supervision of the UNDP Programme Analyst and the State Audit Bureau, the Project Coordinator will be responsible for ensuring that the needed support is provided to the SAB to implement the outputs, and monitor the project’s overall progress.
More specifically, the Project Coordinator will assume the following tasks:
Summary of Key Functions:
- Provide management, administrative, logistical and procurement support
- Support to knowledge building and knowledge sharing
Provides effective Management, Administrative, Financial and Procurement management and support to the project, focusing on achievement of the following results:
Management and Administrative Support:
- Monitor and review the quality reporting of consulting firms, assuring that they produce quality reports/Manuals that responds to the minimum quality requirements;
- Analysis of best practices and lessons learned;
- Liaise Follow-up and coordinate with contracted consultancy firms/ SAB/ other Government Institutions to follow-up on the delivery of consultancy scope of work as per contract obligations;
- Coordinate capacity assessment and training sessions between SAB and the Consultancy Firm.
- Regularly meet with the consultancy firm and the SAB to maintain active liaison and address any challenges;
- Support communications and dialog the SAB to respond to their capacity development needs;
- Provide inputs in the elaboration of work plan and ensure timely delivery
- Support assessments, consultations, coordination of workshops and various meetings organized by the Project;
- Assist in arranging logistics, preparing agenda and coordinating with related stakeholders for organizing workshops as and when required
- Participate in the planning and preparation of project boards, evaluations and audit;
- Coordinate and present to the Board meetings and act as Secretariat of the Board.
- Prepare minutes for program/project meetings and in drafting research reports as required
- Provide regular updates to the UNDP and the SAB on the progress of the work;
- Prepare quarterly and annual project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
Financial Support:
- Prepare and submit requests for direct payments;
- Undertake all necessary financial arrangements, processes, request for authorizations, payments and ensure financial accountability.
- Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions;
- Preparation of budget revisions, support to the preparation of annual and quarterly work plans as well as audit, operational and financial closure of a project.