Assistant Project Officer,
Nairobi, Kenya
UNODC - Office on Drugs and Crime
Closing date: Friday, 5 January 2018
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Responsibilities
Within assigned authority, the incumbent will be responsible for the following duties:
• Provide assistance and support to local key clients to facilitate the development, implementation and evaluation of assigned programmes/projects, etc., especially as they relate to the implementation of cooperation, capacity-building and development work in prisons; assist in monitoring and analyzing specific aspects of programme/project development and implementation; review relevant documents and reports; assist in identifying problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions in consultation with the supervisor.
• Carry out basic research on selected local aspects of programmes, operations and other activities, etc., to include collecting, analyzing and presenting statistical data and other information gathered from diverse sources to support the implementation of cooperation, capacity-building and development work in prison settings.
• Provide assistance and support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends, participation in evaluations or research activities and studies.
• Assist in performing consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
• Provide support in survey initiatives; assist with the design of data collection tools; issue data collection tools, reviews, analysis and interpretation of responses, identify problems/issues and prepare preliminary conclusions in consultation with the supervisor.
• Assist in the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, etc.
• Provide administrative and substantive support to consultative and other meetings, conferences, etc., assist with proposing agenda topics, identifying proposed participants, preparation of background documents and presentations, handling logistics, etc.
• Assist in undertaking outreach activities to promote the implementation of cooperation, capacity-building and development work in prison settings; participate in the development of training workshops, seminars, etc.; participate in and assist in making presentations on assigned topics/activities.
• Participate in field missions in East Africa, particularly in Kenya and Somalia, including provision of substantive and administrative support, data collection, etc.
• Assist in activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget, etc.).
• Performs other work related duties as required.
Competencies• Provide assistance and support to local key clients to facilitate the development, implementation and evaluation of assigned programmes/projects, etc., especially as they relate to the implementation of cooperation, capacity-building and development work in prisons; assist in monitoring and analyzing specific aspects of programme/project development and implementation; review relevant documents and reports; assist in identifying problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions in consultation with the supervisor.
• Carry out basic research on selected local aspects of programmes, operations and other activities, etc., to include collecting, analyzing and presenting statistical data and other information gathered from diverse sources to support the implementation of cooperation, capacity-building and development work in prison settings.
• Provide assistance and support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends, participation in evaluations or research activities and studies.
• Assist in performing consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
• Provide support in survey initiatives; assist with the design of data collection tools; issue data collection tools, reviews, analysis and interpretation of responses, identify problems/issues and prepare preliminary conclusions in consultation with the supervisor.
• Assist in the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, etc.
• Provide administrative and substantive support to consultative and other meetings, conferences, etc., assist with proposing agenda topics, identifying proposed participants, preparation of background documents and presentations, handling logistics, etc.
• Assist in undertaking outreach activities to promote the implementation of cooperation, capacity-building and development work in prison settings; participate in the development of training workshops, seminars, etc.; participate in and assist in making presentations on assigned topics/activities.
• Participate in field missions in East Africa, particularly in Kenya and Somalia, including provision of substantive and administrative support, data collection, etc.
• Assist in activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget, etc.).
• Performs other work related duties as required.
• Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
A first-level university degree in law, social sciences, police administration, business or public administration or relevant social or political area is required.
Work Experience
A minimum of two years of progressively responsible experience in programme or project administration technical cooperation or related area at international level is required. Adequate focus/work experience on international maritime affairs, international security policy, criminal justice and/or law enforcement issues is highly desirable. Demonstrated experience working with Enterprise Resource Planning (ERP) systems is required. Experience in SAP/ Umoja and talent management related data-and programme-monitoring tools is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.