Programme Assistant,
Geneva (G-5)
Office of the High Commissioner for Human Rights
Closing date: Thursday, 10 August 2017
Responsibilities
Within delegated authority, the incumbent will be responsible for the following duties: Assists in the organization of the meetings of human rights treaty bodies, particularly travel of participants and staff, organization of conference rooms, and preparation of background materials and provides support during meetings; assists in the preparation of missions of experts, including administrative requests; receives, scans and distributes documents, reports and correspondence relating to the sessions of treaty bodies, States' parties and related meetings; initiates administrative requests for meetings of team members and makes necessary arrangements for meetings, including issuance of invitations, preparation of attendance lists and agenda, correspondence and any follow-up action, as necessary; monitors and keeps track of treaty body information and ensures that it is placed on the website and or relevant databases; assists in the retrieval of information relating to the treaty body system and produces reports according to needs of the members of the team; ensures the maintenance of the treaty body database and updates information relating to treaty body reporting, general comments, concluding observations; participates in the development of databases in the Branch and provides feedback to developers as required; prepares correspondence, reports, evaluation and justifications, maintains archives and files correspondence; and performs any other duties assigned by the supervisor.
Competencies
PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures; knowledge of the institutional context in which OHCHR operates; shows pride in work and in achievements; demonstrates professional competence and mastery of office support; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
EducationPLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent is required.
Work Experience
At least five (5) years of administrative experience is required. Three (3) years of experience within the United Nations is desirable. Experience in organizing meetings and travel is desirable.
Languages
English and French are the official working languages of the United Nations Secretariat. For this position, fluency English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.