Finance Assistant,
Bangkok (G-5)
Economic and Social Commission for Asia and the Pacific
Closing date: Friday, 1 September 2017
Responsibilities
The Finance Assistant will be responsible for the following duties:
Budget:
•Supports the Finance/Budget Officer(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analysis of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
•Researches/compiles data and other information required by the Finance/Budget Officer(s) in the review and analysis of relevant proposals.
•Review validity of existing commitments.
Payables:
•Verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of: vendor payments, travel claims, petty cash and imprest, .
Treasury:
•Prepares payments for final disbursement by Cashier.
•Dispatches payment instructions and/or cheques to banks.
•Notifies payees of status of payments.
•Assists staff members, Finance Officers and donors regarding queries on payment and deposit-related issues.
•Identifies and annotates bank account movements.
•Files and archives documentation as required.
Account:
•Examines and reconciles more complex financial transactions and bank accounts in various currencies.
General:
•Keeps up-to-date on documents/reports/guidelines that have a bearing on financial matters in accordance with United Nations policies and procedures.
•Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
•Maintains and keep up-to-date files.
•Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
•Performs other related duties, as assigned.
CompetenciesBudget:
•Supports the Finance/Budget Officer(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analysis of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
•Researches/compiles data and other information required by the Finance/Budget Officer(s) in the review and analysis of relevant proposals.
•Review validity of existing commitments.
Payables:
•Verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of: vendor payments, travel claims, petty cash and imprest, .
Treasury:
•Prepares payments for final disbursement by Cashier.
•Dispatches payment instructions and/or cheques to banks.
•Notifies payees of status of payments.
•Assists staff members, Finance Officers and donors regarding queries on payment and deposit-related issues.
•Identifies and annotates bank account movements.
•Files and archives documentation as required.
Account:
•Examines and reconciles more complex financial transactions and bank accounts in various currencies.
General:
•Keeps up-to-date on documents/reports/guidelines that have a bearing on financial matters in accordance with United Nations policies and procedures.
•Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
•Maintains and keep up-to-date files.
•Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
•Performs other related duties, as assigned.
•Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
EducationPlanning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
High school diploma or equivalent is required. Certificate/coursework/training in accounting, finance or directly related fields is highly desirable.
Work Experience
A minimum of five years of experience in the field of accounting, finance, or other related fields, is required. Experience working with International Public Sector Accounting Standards (IPSAS), or other public accounting standards is desirable. Experience with an Enterprise Resource Planning (ERP) system is an advantage. Experince working with the UN system or multi-national organization is an asset.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
Assessment
Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.