Associate Fuel Officer,
Juba, South Sudan (P-2)
United Nations Mission in the Republic of South Sudan
Closing date: Wednesday, 9 August 2017
Responsibilities
Within delegated authority, the Associate Fuel Officer will be responsible for the following duties:
•Assist the Chief of Unit in the management of the supply of fuel to the Mission, including the administration of outsourced contracts for petroleum, oils and lubricants (POL)and related services. Assist in developing, implementing and updating the Mission Fuel Fraud Prevention Plan. •Assist in the development of EFMS 2 with OICT Partners. •Checks and verifies accuracy of EFMS and manual reports on a monthly basis and generates fuel consumption analysis for vehicles, generators and other fuel consuming assets. •Ensure that strategic reserves and maintained at adequate levels at all times. •Review requests and authorize issues of bulk fuel to contingents and other users. •Monitor and reconciles all Contingents/Units POL stock holdings and validate against previous month closing balances using EFMS 2 programs; •Ensure that internal control systems are functioning to the highest standard including accurate and complete accounting. •Report and maintain all electronic (EFMS) records to ensure proper audit trail. •Assist with providing Fuel Unit inputs on budget and acquisition planning. •Monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives. •Monitor fuel usage for vehicles, generators, individual users and contingents and analyze any major anomalies or patterns of inconsistent usage.
•Liaise with the Contract Management Unit in the resolution of contractual disputes in the course of contract implementation. •Implement the Unit's work program. •Supervise, train and monitor performance of staff. •Performs other related duties as required.
Competencies•Assist the Chief of Unit in the management of the supply of fuel to the Mission, including the administration of outsourced contracts for petroleum, oils and lubricants (POL)and related services. Assist in developing, implementing and updating the Mission Fuel Fraud Prevention Plan. •Assist in the development of EFMS 2 with OICT Partners. •Checks and verifies accuracy of EFMS and manual reports on a monthly basis and generates fuel consumption analysis for vehicles, generators and other fuel consuming assets. •Ensure that strategic reserves and maintained at adequate levels at all times. •Review requests and authorize issues of bulk fuel to contingents and other users. •Monitor and reconciles all Contingents/Units POL stock holdings and validate against previous month closing balances using EFMS 2 programs; •Ensure that internal control systems are functioning to the highest standard including accurate and complete accounting. •Report and maintain all electronic (EFMS) records to ensure proper audit trail. •Assist with providing Fuel Unit inputs on budget and acquisition planning. •Monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives. •Monitor fuel usage for vehicles, generators, individual users and contingents and analyze any major anomalies or patterns of inconsistent usage.
•Liaise with the Contract Management Unit in the resolution of contractual disputes in the course of contract implementation. •Implement the Unit's work program. •Supervise, train and monitor performance of staff. •Performs other related duties as required.
Professionalism: Knowledge of supply operations, practices and contract management. Ability to specify business rules in the specific supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
EducationTeamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Bachelor degree preferably in engineering or information technology, business administration, management, or a relevant combination of professional certification and academic qualifications with associated experience.
Work Experience
A minimum of two (2) years of progressively responsible professional experience in Electronic Fuel Management System (EFMS 2) project development and implementation. Experience in managing support services of international peacekeeping or military operations and other fuel consumption monitoring tools is highly desirable. Extensive knowledge of the UN rules,regulations and working practices pertaining to field missions is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required.