Logistics Assistant,
Monrovia
(F-5)
United Nations Mission in Liberia
Closing date: Thursday, 8 June 2017
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| Posting Title: | LOGISTICS ASSISTANT, FS5 |
| Job Code Title: | LOGISTICS ASSISTANT |
| Department/Office: | United Nations Mission in Liberia |
| Duty Station: | MONROVIA |
| Posting Period: | 02 June 2017 - 08 June 2017 |
| Job Opening Number: | 17-Logistics and Supply Chain-UNMIL-80309-F-Monrovia (M) |
Responsibilities
Within delegated authority the Logistics Assistant will be responsible for the following duties:
•Assist in providing logistics support to on-going air, land and sea operations in the AoR;
•Assist in identifying, mobilizing resources, implementing and reporting on special logistics operations;
•Assist in ensuring that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
•Receive and analyze transportation requirements from each client, develop practicable methods that will provide solutions to address their needs and coordinate implementation.
•Act as a focal point in the preparation of the logistics plans and cost estimates.
• Liaise with Military Contingents, FPU, UNPOL and substantive personnel at the Field Office level, review plans and operational requirements to deliver requisite resources in a timely and cost effective manner.
•Participate in the military / police planning process in the HQ and Field Offices to provide timely advice and technical input in terms of providing logistics support in accordance with the approved MOU of the military / police contingents, UN regulations & rules, policies and procedures.
•Be aware of all logistics needs and equipment maintenance in each location in the mission and coordinate the re-supply/maintenance.
•Receive and analyze transportation requirements, develop practicable methods to satisfy them and coordinate implementation.
•Conduct reconnaissance to identify suitable locations for working and living premises and provide sufficient information to procurement staff for subsequent rental action.
•Analyze contingent owned equipment (COE) memorandums of understanding (MOUs) and determine reporting requirements.
• Assists the Regional Administrative Officers in identifying the continued requirement for leasing and occupation of premises including renewals of leases, in accordance to established Mission priorities.
•Prepare training activities for subordinates to improve their technical competencies.
•Coordinate a training curriculum based on mission standards and requirements, conduct demonstrations, workshops and seminars on logistics operations.
•Manage a unit and supervise assigned staff.
•Perform other duties as required
Competencies•Assist in providing logistics support to on-going air, land and sea operations in the AoR;
•Assist in identifying, mobilizing resources, implementing and reporting on special logistics operations;
•Assist in ensuring that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
•Receive and analyze transportation requirements from each client, develop practicable methods that will provide solutions to address their needs and coordinate implementation.
•Act as a focal point in the preparation of the logistics plans and cost estimates.
• Liaise with Military Contingents, FPU, UNPOL and substantive personnel at the Field Office level, review plans and operational requirements to deliver requisite resources in a timely and cost effective manner.
•Participate in the military / police planning process in the HQ and Field Offices to provide timely advice and technical input in terms of providing logistics support in accordance with the approved MOU of the military / police contingents, UN regulations & rules, policies and procedures.
•Be aware of all logistics needs and equipment maintenance in each location in the mission and coordinate the re-supply/maintenance.
•Receive and analyze transportation requirements, develop practicable methods to satisfy them and coordinate implementation.
•Conduct reconnaissance to identify suitable locations for working and living premises and provide sufficient information to procurement staff for subsequent rental action.
•Analyze contingent owned equipment (COE) memorandums of understanding (MOUs) and determine reporting requirements.
• Assists the Regional Administrative Officers in identifying the continued requirement for leasing and occupation of premises including renewals of leases, in accordance to established Mission priorities.
•Prepare training activities for subordinates to improve their technical competencies.
•Coordinate a training curriculum based on mission standards and requirements, conduct demonstrations, workshops and seminars on logistics operations.
•Manage a unit and supervise assigned staff.
•Perform other duties as required
• Professionalism: Knowledge of logistics operations and/or related fields. Ability to analyze data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
A high school diploma or equivalent. Technical certification/diploma or other supplemental academic qualification or training in the field of logistics, supply chain management and/ or engineering is desirable.
Work Experience
A minimum of eight (8) years of progressively responsible experience of practical field logistics operations. Previous experience in a large UN Peace Keeping Operations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required.
Assessment
Evaluation of qualified candidates may include an informal review held between the candidate and the Program Manager.