Procurement and Supply Chain Specialist,
Amman, Jordan
UNOPS - United Nations Office for Project Services
Closing date: Tuesday, 17 July 2018
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The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
- Ensure full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
- Assist projects in developing their procurement plans and consolidate them into a Regional procurement plan on a quarterly basis; Provide expert advice on complex procurement issues pertaining to individual projects and programmes throughout the project cycle, from the early screening to the monitoring during implementation;
- Plan, coordinate and manage the central procurement activities of Amman Operational Hub with Field Offices, including storage and delivery. Operational Hub procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit;
- Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies;
- Synthesis of proposals and implementation of contract strategy in the Operational Hub, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment;
- Implementation of the strategic procurement in the Operational Hub, including sourcing strategies to support sustainable procurement corporate objectives, providing Amman Operational Hub competitive advantage in the areas of materials, supplies, and services, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
- Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation;
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation;
- Management of procurement contracts and implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
- Preparation of cost-recovery bills in ERP System for procurement services provided by UNOPS to other Agencies.
- Support procurement related partnerships initiatives in full coordination with the Partnerships Unit;
- Locate and identify potential vendors and suppliers both domestically and internationally; Review and assist in the development of specifications, terms of references and statement of works;
- Conduct competitive procurement actions including Request for Proposal, Invitation to Bid, and Request for Quotation generation, bid evaluation process, and cost/price analysis;
- Maintain positive relationship with suppliers, explore sustainable procurement, and conduct supplier site surveys as appropriate;
- Evaluate and measure supplier performance to ensure performance meets expectations, including lead time and contract commitments.
- Ensure customer service by proactively identifying customer needs and service improvement opportunities and responding quickly to those needs;
- Work with freight forwarders to coordinate shipments of goods;
- Organize and deliver staff training and other awareness-raising events on procurement topics.
- Undertake any additional roles related to the management of procurement projects as and when requested;
- Perform other duties as required.