Learning and Development Clerk,
Vienna
OSCE - Organization for Security and Co-operation in Europe
Closing date: Sunday, 29 July 2018
Apply
Under the supervision of the Talent Management Officer, the incumbent will provide clerical support for projects and activities for the Unit. More specifically he/she will be tasked with:
- Together, and with the guidance of, a more senior staff member, handling first-level and second-level help desk support for the performance management system;
- Providing administrative support to the Unit by maintaining and regularly updating statistics, a calendar of training activities, and tracking leave and absences;
- Administering, preparing and following-up on workshops delivered by internal or external facilitators: preparing workshop material, liaising with external trainers to organize their travel and logistics, and taking care of other administrative arrangements related to the workshop;
- Organizing bi-monthly Coffee Briefings and other peer-to-peer learning activities at the Secretariat, liaising with potential and confirmed presenters, setting up the coffee area/other room, ensuring availability of equipment and snacks;
- Raising travel authorizations for staff and assisting with flight and hotel bookings, obtaining visas and travel claims; ensuring that all travel-related documents are ready;
- Raising Purchase Requisitions and receiving services in the Oracle system for the procurement of goods and services;
- Dealing with correspondence and phone calls; researching necessary background material for inquiries; responding to inquiries regarding courses and programmes;
- Managing all training assets (DVDs, videos, books, publications, magazines, electronic equipment, etc.) and keeping track of their borrowing and functionality;
- Ensuring the availability of office (stationery, toner, paper, etc.) and training supplies (special paper, binders, brochures for certain programmes, etc.) and arranging for the timely procurement of materials needed;
- Performing other related administrative duties as assigned.