Administrative Assistant,
Lusaka
UNICEF - United Nations Children's Fund
Closing date: Monday, 16 July 2018
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Responsibilities and Tasks
- Receiving visitors and directing them to the relevant staff as appropriate, making , receiving and routing telephone calls to the relevant staff, receiving, registering and distribution of mail
- Securing and arranging venues for conferences and workshops and assisting arriving visitors and staff with hotel bookings and airport transfer arrangements
- Monitors and tracks the usage of telephones and analyses bills for official and personal use and prepares bills for personal use of telephone facilities
- Assists with procurement of office related supplies and its distribution in the Office, and administration of other services in the office such as suppliers of newspapers, water, flowers, etc.
- Supervises messengers and cleaners for the efficient running of the Office regarding distribution of mail, files and documents within and outside UNICEF ZAMBIA.
- Assists the Office with Secretarial and administrative arrangements at seminars, workshops and conferences as appropriate.