Friday, July 13, 2018

Admin/Finance Assistant, UNOCHA, Cairo, Closing Date 15-July-2018





Admin/Finance Assistant, 
UNOCHA, 
Cairo, 
Closing Date 15-July-2018

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Under the direct guidance and supervision of the Head of Administration and Finance, the National UN Volunteer will undertake the following tasks:
  •  Full compliance of financial (recording/reporting system) and administrative activities with OCHA/UNDP rules, regulation, policies and strategies;
  • Coordinate and provide necessary support to OCHA offices for procurement, payment and human resources;
  • Assist the AFO in preparation of result-oriented work plans for Administration unit;
  • Assist the AFO for the development of MOUs with regards to common and other services;
  • Assist in the monitoring cost plan to ensure that expenditure is in line with budget;
  • prepare adequate financial/administrative justification and updates related to revision of cost plans.
  • Preparation of monthly requests for funds (Cash Requirement) in line with approved cost plans and review status of expenditures in comparison with financial authorizations.
  • Review receipts and payments related to OCHA RO and HATs particularly petty cash, utilities, supplies, salaries and staff claims etc. Act on behalf of petty cash custodians to prepare petty cash vouchers, statements, enter vouchers in UMOJA and submit timely for replenishment.
  • Process payment for vendors, travel claims and other dues in timely manner.
  • Assist the AFO in the procurement activities including preparation of RFQs, documents, receipt of quotations, bids or proposals, preparation of comparison table and selection note.
  • Assist in the cost recovery from staff against personal use of office resources. (i.e. Telephone and Vehicle etc.)
  • Assist in the reconciliation of inter-office vouchers (IOVs) with UNDP to confirm accuracy of accounts to headquarters, initiating corrective actions to erroneous financial entries as required.
  • Monitor the time and attendance records, ensuring they are accurate, approved and submitted in timely manner.
  • Assist the AFO in the preparation of documents for recruitment of national staff, UNVs and Interns. Assist staff for raising TA in the ERP/UMOJA and issuance of the ticket through authorised travel agency, security clearance and other arrangement needed for the official trip.
  • Assist for booking of the hotel and meeting facilities for hosting workshops, retreat and training.
  • Elaboration and implementation of cost saving strategies.
  • Performs other duties as may be assigned by the AFO and management of the Regional Office.