Public Information Assistant (Spanish),
New York
DPI - Department of Public Information
Closing date: Monday, 1 January 2018
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Responsibilities
1. Provides specialized assistance in the development of the UN Home Page (www.un.org) in collaboration with other Website Section staff in a language and deadline oriented environment.
2. Conceptualize and create dynamic web pages - draft, edit, design and update web pages as needed and provide specialized editorial, design and programming assistance in the oversight and maintenance of the materials posted in Spanish; and undertake search functions to compile relevant information pertinent to the site, as required.
3. Researches original and/or new UN documents or information material that may be appropriate for the Spanish language site.
4. Identify pertinent documentation from the Official Document System in Spanish; overseeing the linking of documents; determining appropriate categorization and adding appropriate languages title information
5. Edits externally translated material as needed to conform to format and structure consistent with the style developed for the UN website, and preparing and incorporating graphics as required, using appropriate web authoring tools, and creating necessary Javascript, ASP scripts, and/or Cascading Style Sheets (CSS), in keeping with the Technical Guidelines.
6. Provides short informal translation, as necessary.
7. Prepares and updates index of documents, as well as posting documents by accessing the UN web and/or development servers and ensuring the documents are posted in appropriate directories.
8. Resolves day-today questions in relation to the production process for web pages.
9. Develops tailored templates for content management system and creating workflow structures to ensure data integrity and site efficacy.
10. Develop and maintain working relationships with DPI and Secretariat staff who produce original content for the UN site and work with them, as well as assist the Website Editors/Language Coordinators in providing training, and briefing, demonstrations on the web to UN Missions, journalists, and others by providing support services in preparation of material for posting such as conversion to HTML, ASP.
11. Assists in the production and editing of website projects: researches diverse print and electronic information sources for topics and materials for projects; suggests ideas on content, narration texts, audio excerpts, design elements, etc.; selects and catalogues sound/ visual materials and evaluates quality for inclusion in productions, and obtains requisite clearances and copyrights.
12. Assists in the electronic dissemination of programmes; prepares, maintains and updates web page, to include drafting and editing content; uploads/downs load audio flies and maintains file structure.
13. Identifies and prepares new material for inclusion in appropriate web pages by: researching various information sources for relevant material and cross-checking information with author offices as required; identifying, retrieving and downloading pertinent documentation and other information in Spanish for Web format or inserting into database after determining appropriate categorization; editing documents to conform to UN format, structure and style and preparing new pages, incorporating graphics as needed, using appropriate authoring tools and necessary programming languages; preparing and updating index of documents; posting documents on the UN web and/or development servers and ensuring the appropriate directory location; checking and testing for multiple browser support, etc.
14. Manages updates and further develops internal databases; update website; generates a variety of standard and non-standard statistical and other reports from various databases.
15. Adapt and localize media content from English for use on both web and social media.
16. Analyze weekly statistics on web page usage to assess usefulness and relevance of material posted
17. Provides guidance/training to junior staff.
18. Performs other duties as assigned.
Competencies2. Conceptualize and create dynamic web pages - draft, edit, design and update web pages as needed and provide specialized editorial, design and programming assistance in the oversight and maintenance of the materials posted in Spanish; and undertake search functions to compile relevant information pertinent to the site, as required.
3. Researches original and/or new UN documents or information material that may be appropriate for the Spanish language site.
4. Identify pertinent documentation from the Official Document System in Spanish; overseeing the linking of documents; determining appropriate categorization and adding appropriate languages title information
5. Edits externally translated material as needed to conform to format and structure consistent with the style developed for the UN website, and preparing and incorporating graphics as required, using appropriate web authoring tools, and creating necessary Javascript, ASP scripts, and/or Cascading Style Sheets (CSS), in keeping with the Technical Guidelines.
6. Provides short informal translation, as necessary.
7. Prepares and updates index of documents, as well as posting documents by accessing the UN web and/or development servers and ensuring the documents are posted in appropriate directories.
8. Resolves day-today questions in relation to the production process for web pages.
9. Develops tailored templates for content management system and creating workflow structures to ensure data integrity and site efficacy.
10. Develop and maintain working relationships with DPI and Secretariat staff who produce original content for the UN site and work with them, as well as assist the Website Editors/Language Coordinators in providing training, and briefing, demonstrations on the web to UN Missions, journalists, and others by providing support services in preparation of material for posting such as conversion to HTML, ASP.
11. Assists in the production and editing of website projects: researches diverse print and electronic information sources for topics and materials for projects; suggests ideas on content, narration texts, audio excerpts, design elements, etc.; selects and catalogues sound/ visual materials and evaluates quality for inclusion in productions, and obtains requisite clearances and copyrights.
12. Assists in the electronic dissemination of programmes; prepares, maintains and updates web page, to include drafting and editing content; uploads/downs load audio flies and maintains file structure.
13. Identifies and prepares new material for inclusion in appropriate web pages by: researching various information sources for relevant material and cross-checking information with author offices as required; identifying, retrieving and downloading pertinent documentation and other information in Spanish for Web format or inserting into database after determining appropriate categorization; editing documents to conform to UN format, structure and style and preparing new pages, incorporating graphics as needed, using appropriate authoring tools and necessary programming languages; preparing and updating index of documents; posting documents on the UN web and/or development servers and ensuring the appropriate directory location; checking and testing for multiple browser support, etc.
14. Manages updates and further develops internal databases; update website; generates a variety of standard and non-standard statistical and other reports from various databases.
15. Adapt and localize media content from English for use on both web and social media.
16. Analyze weekly statistics on web page usage to assess usefulness and relevance of material posted
17. Provides guidance/training to junior staff.
18. Performs other duties as assigned.
Professionalism: Ability to design and maintain a large website in Spanish; Knowledge of design and encoding of web pages; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Ability to work accurately and under pressure in a small team. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
EducationCommunication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
High school diploma or equivalent.
Work Experience
A minimum of seven (7) years of relevant experience in public communications, web design, website production, front end web/usability design or related area is required. Experience in HTML and Cascading Style Sheets coding is required. Experience working with Content Management Systems (CMS) such as WordPress, Drupal, and Adobe suite of design tools such as Photoshop is required. Experience in designing and developing interactive web features is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Spanish are required. Knowledge of another UN official language is an advantage.