Finance Associate,
UNODC,
Cairo,Egypt
Deadline 21 Oct 2017
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Job code title: Finance Associate Pre-classified Grade: ICS-7 Supervisor: Deputy Regional Representative
1. Ensures implementation of operational and financial management processes, adapts processes and procedures focusing on achievement of the following results: Full compliance with UNODC and UNDP rules and regulations of financial processes, financial records and reports, and audits follow-up; implementation of effective internal control framework. Regional Office's and Programme Offices’ finance business processes mapping and elaboration of the content of additional internal Standard Operating Procedures in Finance if needed, in consultation with the direct supervisor and office management. Provision of inputs for implementation of cost-saving and reduction strategies, in consultation with the office management. 2. Ensures administration of budgets focusing on achievement of the following results: 2 Support to the preparation and modifications of budgets for UNODC Regional Office and projects. Presentation of researched information for planning and status of financial resources of the UNODC Regional Office and Programme Offices. Act as Imprest Account custodian. 3. Provides accounting and administrative support within the Finance Unit focusing on achievement of the following results: Proper control of the supporting documents for payments and financial reports for all UNODC projects in the MENA region; preparation of all types of vouchers; and payments execution. Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in all UNODC financial systems (Umoja and others); payrolls are duly prepared and processed; travel claims and other entitlements are duly processed. Maintenance, on a monthly basis, of an actual expenditures analysis of the projects and Regional Office's Cost Center. Timely administration of expenditures' reconciliation process for closing of monthly accounts. Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues. Timely corrective actions on erroneous data in UNODC financial systems. Preparation of project financial reports. Act as Authorizing Officer to make payments against recorded commitments. Support the timely reimbursement of VAT. Timely preparation of payment requests in UNODC financial systems and follow up with UNDP offices in the region on Office expenditures and payments, as well as those pertaining to projects when required. Proper filing system for the Finance Unit. Perform other related duties as required. 4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Organization of trainings for the operations/projects staff on Finance. Synthesis of lessons learned and best practices in financial management.