Business Support Assistant,
Sudan
United Nations
World Food Programme (WFP)
Closing date: Sunday, 6 August 2017
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JOB PURPOSE
In the execution of the iCSP/CSP, the corresponding financial framework and business processes have undergone major changes; the business support assistant will support programme’s budgetary needs.
KEY ACCOUNTABILITIES (not all-inclusive)
- Assist Programme unit in compiling budgetary requirements for the implementation segment of the budget.
- Assist relevant focal point on cross-checking with AOs and programme subunits to ensure that all plan submissions have been enacted on time.
- Assist focal point on highlighting duplications and missing elements on budget plans, and identify simple discrepancies in statistics and data and report to senior staff.
- Track programme expenditures against each line item.
- Compile budget expenditures on a bi-weekly basis for further analysis by relevant focal points.
- Track expenditures against plan on an ad-hoc basis with relevant units should any discrepancies arise, as identified by the units.
- File records in a timely manner and transport all programme-related documents to the relevant units.
- Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks to contribute to the effective and timely management of resources.
- Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
- Perform other related duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
STANDARD MINIMUM QUALIFICATIONS
Education: Secondary school education with minimum 4 years of work experience ;or first university degree in International Affairs, Economics, Statistics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences or other field relevant to international development assistance would be highly preferred with 2 years of work experience.
Lnaguge: English language is the working language of WFP Sudan for the post advertised. Fluency in Arabic is required due to the work in the field. Knowledge of another UN official language is an advantag
DESIRED WORK EXPERIENCES:
- Experience in handling budget planning and expenditures.
FUNCTIONAL CAPABILITIES
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
TERMS AND CONDITIONS
This vacancy is open to qualified Sudanese Nationals Only.
WFP is the United Nations frontline agency in the fight against global hunger. In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and
professional conduct at all times. WFP has zero tolerance for fruad & corruption, sexual exploitation and discrimination.
WFP is the United Nations frontline agency in the fight against global hunger. In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and
professional conduct at all times. WFP has zero tolerance for fruad & corruption, sexual exploitation and discrimination.
APPLICATION SUBMISSION
Applicants are required to create their personal account and fill in the profile form with his/her personal details in WFP Career Web-Site through the links provided below.
Applicants must ensure filling the mandatory sections, attaching the CV, answer the pre-screening questions and agree on legal statement prior to submitting the application.
Applicants must ensure filling the mandatory sections, attaching the CV, answer the pre-screening questions and agree on legal statement prior to submitting the application.
External applicants - Interested external applicants can apply on WFP Career Site: http://www1.wfp.org/careers/job-openings
Internal Applicants - Intereseted internal applicants can apply through the E-Recruitment tool: Learning Management System: www.lms.wfp.org
Applicants may apply using LinkedIn profile (if available).
Quailfied female applicants are strongly encouraged to apply.
Quailfied female applicants are strongly encouraged to apply.