Associate Administrative Officer,
New York (P-2)
Office of Programme Planning, Budget and Accounts
Closing date: Friday, 18 August 2017
Responsibilities
Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:
HUMAN RESOURCES MANAGEMENT:
-Undertakes actions related to the administration of the section’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
-Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
-Provides information on section’s staffing needs for inclusion in department’s staffing table.
BUDGET AND FINANCE:
-Assists in developing the section’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
-Monitors budget/work program with respect to Service’s budgets, including those related to the health insurance reserves, insurance for locally recruited staff in the field, and after service health insurance (ASHI) allocations, on a regular basis, prepares budget performance reports and reallocates resources as necessary.
-Supports the implementation of procedures and systems for implementing the appropriate financial database.
-Contributes to the development of budgetary guidelines for the section.
GENERAL ADMINISTRATION:
-Supervises support staff as required.
-Coordinates the various administrative and preparatory tasks related to the adoption of information systems (e.g., Umoja, iNeed, insurance carrier platforms) related to the section’s work including testing, training, change management and post-implementation support.
-Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
CompetenciesHUMAN RESOURCES MANAGEMENT:
-Undertakes actions related to the administration of the section’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
-Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
-Provides information on section’s staffing needs for inclusion in department’s staffing table.
BUDGET AND FINANCE:
-Assists in developing the section’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
-Monitors budget/work program with respect to Service’s budgets, including those related to the health insurance reserves, insurance for locally recruited staff in the field, and after service health insurance (ASHI) allocations, on a regular basis, prepares budget performance reports and reallocates resources as necessary.
-Supports the implementation of procedures and systems for implementing the appropriate financial database.
-Contributes to the development of budgetary guidelines for the section.
GENERAL ADMINISTRATION:
-Supervises support staff as required.
-Coordinates the various administrative and preparatory tasks related to the adoption of information systems (e.g., Umoja, iNeed, insurance carrier platforms) related to the section’s work including testing, training, change management and post-implementation support.
-Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
Core Competencies:
Professionalism:
-Knowledge of administrative, budgetary, financial and human resources policies and procedures
-Ability to apply various United Nations administrative rules and regulations in work situations
-Conceptual analytical and evaluative skills to conduct independent research and analysis
-Ability to identify issues, formulate opinions, make conclusions and recommendations
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
EducationProfessionalism:
-Knowledge of administrative, budgetary, financial and human resources policies and procedures
-Ability to apply various United Nations administrative rules and regulations in work situations
-Conceptual analytical and evaluative skills to conduct independent research and analysis
-Ability to identify issues, formulate opinions, make conclusions and recommendations
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
A first-level university degree in business or public administration, finance, accounting, law or related field. A first-level university degree and no experience will be accepted for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
Work Experience
A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area. No experience is required for candidates who have passed a United Nations Competitive Recruitment Examination. At least one year of experience managing health and life insurance administration using an ERP for a large international organization is desirable.
Languages
Fluency in both of the working languages of the UN Secretariat, English and French, (both oral and written) is required; knowledge of Arabic is desirable. Knowledge of another UN official language is an advantage
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.