Transport Assistant,
Juba, South Sudan
(F-5)
United Nations Mission in the Republic of South Sudan
Closing date: Tuesday, 6 June 2017
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| Posting Title: | TRANSPORT ASSISTANT, FS5 |
| Job Code Title: | TRANSPORT ASSISTANT |
| Department/Office: | United Nations Mission in the Republic of South Sudan |
| Duty Station: | Juba; Bentiu; |
| Posting Period: | 01 June 2017 - 06 June 2017 |
| Job Opening Number: | 17-Transportation-UNMISS-79965-F- (M) |
Responsibilities
Within delegated authority, the Transport Assistant will carryout the following duties;Fleet Vehicle Inventory Unit (FVIU)•Monitors distribution of non-expendable transport assets. •Ensure that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. •Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. •Prepares Business Object Reports. •Coordinates the Mission Vehicle Established Committee (VEC) meetings. Implements the Vehicle Replacement Policy. •Ensures that vehicle writes-off cases are processed in accordance with the established procedures and deadlines. •Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. •Provides inputs for statistical report on transport fleet utilization and composition. •Participates in the technical evaluations of bids received from vendors through the Procurement Section. •Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a chief of Unit/Section, Transport. •Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. •Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission fleet are processed in accordance with the established procedures and guidelines.
Transport Warehouse duties: •Supervises the Transport Warehouse in accordance with the UN regulation and rules and applicable transport standard operating procedures. •Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers. •Conducts regular inventory checks of the Transport Warehouse stocks. •Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport officer in accordance with the established procedures and deadlines. •Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the procurement procedures. •Conducts planning and monitors implementation of projects within Transport Warehouse and facilitates training of staff.
Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. •Analyzes transportation requests and supervises route planning and reconnaissance. •Establishes service timetables and driver rosters. •Prepares and disseminates information regarding transport services and transport facilities available to customers. •Ensures maximum utilization and effective use of vehicle and driver resources. •Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur.
•Ensures the provision of adhoc transportation services and daily maintenance of the shuttle buses are performed. • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service. •Ensures that databases to monitor the Mission personnel in Possession of UN driving permits are maintained. •Ensures that driving test assessments are conducted for UN personnel.
Transport Driver Testing/Damage Discrepancy Reporting duties: •Maintains databases to monitor the mission personnel in possession of the UN driving permits. •Conducts driving test assessments for the field mission staff members. •Monitors contractual performance of vendors and verifies financial invoices. •Participates in the development of the Transport Unit’/Section’s Standard Operating Procedures. • Participates in the training activities to enhance the capacity of international and national staff members. •Performs other related duties as required.
CompetenciesTransport Warehouse duties: •Supervises the Transport Warehouse in accordance with the UN regulation and rules and applicable transport standard operating procedures. •Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers. •Conducts regular inventory checks of the Transport Warehouse stocks. •Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport officer in accordance with the established procedures and deadlines. •Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the procurement procedures. •Conducts planning and monitors implementation of projects within Transport Warehouse and facilitates training of staff.
Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. •Analyzes transportation requests and supervises route planning and reconnaissance. •Establishes service timetables and driver rosters. •Prepares and disseminates information regarding transport services and transport facilities available to customers. •Ensures maximum utilization and effective use of vehicle and driver resources. •Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur.
•Ensures the provision of adhoc transportation services and daily maintenance of the shuttle buses are performed. • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service. •Ensures that databases to monitor the Mission personnel in Possession of UN driving permits are maintained. •Ensures that driving test assessments are conducted for UN personnel.
Transport Driver Testing/Damage Discrepancy Reporting duties: •Maintains databases to monitor the mission personnel in possession of the UN driving permits. •Conducts driving test assessments for the field mission staff members. •Monitors contractual performance of vendors and verifies financial invoices. •Participates in the development of the Transport Unit’/Section’s Standard Operating Procedures. • Participates in the training activities to enhance the capacity of international and national staff members. •Performs other related duties as required.
Professionalism Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations ; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others;
Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of
time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
EducationTeamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others;
Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of
time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
High school or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid driver’s license is required.
Work Experience
At least eight (8) years of progressively responsible experience in motor vehicle transport operations or related area is required. Experience in international operations in a post conflict environment is desirable.
Languages
English and French are the working language of the Secretariat. For this position Fluency in English both oral and written is required.