Senior Officer, United Kingdom London European Bank for Reconstruction and Development (EBRD) , Closing date : 8 June 2017

Senior Officer, 
United Kingdom London  
European Bank for Reconstruction and Development (EBRD) , 
Closing date : 8 June 2017

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Posting Date: 02-Jun-2017

Location: London, GB

Company: EBRD

Requisition ID	5741
Office Country	United Kingdom
Office City	London
Division	Banking
Dept. / Bus. Group	SME, Finance and Development
Business Unit	SME F&D, ASB, Finance and Administration
Contract Type	Short Term
Contract Length	09 months
Posting End Date	08/06/2017

Role Overview

The Senior Officer contributes to the smooth running of the team/Residential Office  by providing administrative and/or budget-related support to team members, interacting with colleagues Bank-wide, as well as external clients and institutions.

The Senior Officer role provides administrative support to the whole team/RO, including some or all of the following: research, data analysis, travel arrangements, procurement, and meeting and event arrangement.  The Senior Officer position will often include Budget, Records Management, Human Resources and IT coordination.

This role will involve dealing with the departmental Director, Managers and other colleagues within the team; other EBRD departments; and clients.

Accountabilities & Responsibilities

The Senior Officer has some or all of the following accountabilities and responsibilities:

Administration:

• Assist with preparation and editing of internal documents to be submitted to the Bank’s committees (e.g. ExCom, OpsCom, SP Com, TC Com, BAAC, FOPC, Board) HQ only or where applicable
• Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team and interfacing with other departments to ensure that follow-up action is taken – HQ only or where applicable
• May act as IT Coordinator (ITC), Records Management Coordinator (RMC) and Human Resources     Departmental Coordinator
• Maintain and manage data in EBRD-specific applications (PMM, DTM, etc.) to ensure accuracy of Bank records HQ only or where applicable in RO
• Coordinate all required facilities, catering and technical assistance for internal/external meetings/training sessions, including venue sourcing, as well as billing arrangements.
• Identify opportunities to improve departmental processes and outputs to ensure they are kept up to date and fit for purpose.
• Arrange all elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses.
• Diary management – arranging internal and external meetings, conference calls and responding to meeting requests on behalf of the team and/or line manager – HQ only or where applicable in RO
• Depending on RO may act as a visa coordinator for all the matters of visas including co-operation with the Foreign Ministry, all the visa support for travelling staff from HQ and locally foreign based staff.
• Depending on RO, it may co-ordinate the exchange of information with the UN regarding security clearance, update of the safety related documents: Emergency cascade, BCM (Business continuation management plan).
  Consultancy:
• Manage the processing of consultant contracts, including  organising of invoicing and payments, to ensure the process runs smoothly HQ only or where applicable in RO
  Budget:
• Proactively manage and monitor the budget and review all charges to the team’s budget, either as Budget Officer or Alternate Budget Officer, to ensure the accuracy of all financial details and compliance with the Bank’s procedures HQ only or where applicable in RO
  Reporting:
• Monitor and report on achievement of the department’s Work Programme/Operational Plans/Scorecard, in order to provide the Director with an accurate snapshot of progress HQ only
• Undertake internet-based research on both a planned and an ad hoc basis and complete internal and external document searches, to provide Managers with essential information for the production of reports HQ only
• Assist with the production of reports and presentation material, undertaking secondary proof-reading and editorial work HQ only
  Perform specific data-based analytical work to provide Managers with essential information for the production of reports HQ only

Knowledge, Skills, Experience & Qualifications

• A degree and/or equivalent business experience
• A recognized secretarial or business qualification would be useful, but is not essential
• Fluent English, with excellent written and oral communication skills
• Knowledge of another language, both written and spoken, would be useful
• RO-specific: knowledge of local Office language essential
• Excellent written and oral communication skill, relevant experience in a similar role
• Good level of numeracy
• Strong organisational, administrative and analytical skills
• Self-motivated with the ability to work independently, prioritise and schedule tasks
• Attention to detail and eye accuracy

• Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
• Proven skills to draft business correspondence and documents, summarise information in written narratives and presentations including textual, numeric and graphic/charts parts
• Knowledge of SAP desirable but not essential in all cases
  
  

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.

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