Programme Management Assistant,
Geneva
(G-5)
Office of the High Commissioner for Human Rights
Closing date: Thursday, 8 June 2017
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| Posting Title: | Programme Management Assistant, G5 (Temporary Job Opening) |
| Job Code Title: | Programme Management Assistant |
| Department/Office: | Office of the High Commissioner for Human Rights |
| Duty Station: | GENEVA |
| Posting Period: | 02 June 2017 - 08 June 2017 |
Responsibilities
Within limits of delegated authority, the Programme Assistant may be responsible for the following duties: Provide administrative support to the Early Warning and Humanitarian Action team members, including activities such as visa requests, laissez-passers etc. - S/he will draft routine correspondence in English and French, create and maintain the team’s filing and reference systems in conformity with the criteria applicable under various procedures. - S/he will draft correspondence, meeting notes and update periodic reports, briefing notes, graphical and statistical summaries, etc. S/he will support the organization of meetings and workshops. - S/he will maintain, update and manage mailing lists of partner agencies and assist with the dissemination of communication/ information as assigned. - S/he will perform other administrative tasks as assigned, including replacing the other Programme Assistants during their absence.
Competencies
PROFESSIONALISM. Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the Internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANISING. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. TECHNOLOGICAL AWARENESS : Keeps abreast of available technology ; understands applicability and limitations of technology to the work of the office ; actively seeks to apply technology to appropriate tasks ; shows willingness to learn new technology. COMMUNICATION. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. TEAMWORK. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent.
Work Experience
At least 5 years of progressively responsible experience, in programme/project operations and/or administration, personnel, technical cooperation, or equivalent is required. 2 years of UN experience is desirable. Umoja/ERP experience is an asset.
Languages
Fluency in English is required. Knowledge of French is an asset.