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Under the guidance and supervision of the Head of Office Libya, the Logistics/Security Associate will provide administrative, transport and security support to OCHA personnel and operations in Libya. The incumbent will ensure a high quality of work, through accurate, timely and properly recorded/documented service delivery. The incumbent will be required to perform his/her duties without constant supervision and promotes a client, quality and results-oriented approach.
The incumbent works in close collaboration with the HOO and Operations staff in the CO and other UN agencies staff to ensure consistent service delivery.
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Duties and Responsibilities
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Summary of Key Functions:
- Implementation of security and logistical operational strategies;
- Provision of security services and assistance to the coordination activities;
- Support to effective and efficient functioning of humanitarian coordination in Libya;
- Provision of logistical support;
- Support to office administration, maintenance and assets management;
- Support to knowledge building and knowledge sharing.
Ensures implementation of logistics/security strategies and policies focusing on achievement of the following results;
- Full compliance of records and reports with UN rules, regulations, OCHA policies, procedures and strategies;;
- Provision of information to the management and staff on contextual analysis, strategies, rules and regulations.
Provision of security services and assistance to the OCHA Libya office focusing on achievement of the following results:
- Liaise with UNDSS for all matters relating to security aspects;
- Conduct briefing for missing team, getting the security clearance, travel authorization;
- Sends security advisories and alerts to OCHA staff;
- Maintains regular liaison with UNSMIL security unit and ensures timely sharing of the information;
- Prepares for field visits and inter-agency missions
- Prioritize and effect regular field assessments to gather and verify information needed to understand the impact of the context on humanitarian issues action
Support effective and efficient functioning of humanitarian coordination in Libya focusing on achievement of the following results:
- Provide context analysis on the situation in Libya
- Establishing a network of local contacts
- Contacts with visitors and staff, arrangement of appointments and meetings, catering, acting as an interpreter when required and/or taking minutes.
Provision of logistical support, focusing on achievement of the following results:
- Support in the organization of procurement processes Arrangements of mission planning, travel and accommodation, preparation of travel authorizations, security clearance, processing requests for visas, identity cards and other documents;
- Administrative support to conferences, workshops, retreats;
- Arrangement of vehicle transportation;
Provides support to office administration, maintenance and assets management, focusing on achievement of the following results:
- Support to maintenance of records on assets management, preparation of reports;
- Maintenance of files and records relevant to office maintenance;
- Maintenance of the filing system ensuring safekeeping of confidential materials;
- Provision of support to maintenance of common premises and common services.
- Manage office supplies and equipment
Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
- Participation in the training for the operations/projects staff;
- Sound contributions to knowledge networks and communities of practice.
Impact of Results:
The key results have an impact on the efficiency of the office. Accurate analysis and presentation of information strengthens the capacity of the office and promotes the image of OCHA as an effective contributor to support humanitarian assistance in Libya. Incumbent’s own initiative is decisive in results of work and timely finalization.
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Competencies
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Core Competencies:
• Professionalism
An ability to work in a calm, competent and committed manner; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Planning & Organizing
Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent projects/activities.
• Client orientation
Provides services, support, advice, guidance to internal or external clients, and seeks to see things from their points of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect.
• Teamwork
Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
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Required Skills and Experience
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Disclaimer
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Education:
High School diploma. University Degree would be desirable, but it is not a requirement.
Experience:
6 years of relevant experience in logistics, security or programme support. Familiarity with and good knowledge of the Libya crisis and humanitarian assistance to Libya is strongly desired. Previous experience working with Un in Libya would be advantageous. Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Language Requirments:
Fluency in English and Arabic (both oral and written) Required.
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